Guidelines for the final paper submission (camera ready version)
By this time most of you have been notified the acceptance/conditional acceptance of the paper submitted for the NCTM 2017. However, there is a chance a few of you have not received the acceptance/conditional acceptance notice. This is mainly due to the fact that several review reports received were in hard format and need more time for the follow up work. Therefore, this e-mail confirms that your paper has been accepted/conditionally accepted; by 25th December you should get the review comments.
If you received the “Conditional Acceptance” email, please do the following tasks to proceed with review process of NCTM 2017,
You should complete following 4 tasks and email scanned copyright transfer agreement, finalized MSword document and validated PDF document to nctm2017@sliit.lk.
Please state email subject as “Camera-ready Submission :
1. Edit the paper, considering review comments – There is a chance to reject your paper if you fail to address review suggestions.
2. Format your paper according to conference template – you can download it Here NCTM conference template and follow the link given under no 01 : Format of the final paper
3. Validate the PDF through IEEE PDF eXpress Plus site (http://www.pdf-express.org/plus/)
4. Submit copyright transfer agreements, one form per paper, not per author. Download copyright form Here (http://www.ieee.org/documents/ieeecopyrightform.pdf)
Strictly follow the guidelines given on the conference web site (http://www.nctm.lk/author-guidelines/), which is same as for the initial submission with the only exception being inclusion of author details. The website include the template, please use/follow it. Specific details for camera ready version is available on http://www.nctm.lk/camera-ready-instructions-2/
Usually the camera ready version is in pdf, however, the word format is also requested to attend minor issues pertaining to the conference guidelines. Whether to attend such issues or not will be decided by the technical/publication chairs as and when appropriate.
02nd January 2017
Those who had used conference website can submit the camera ready version to it, whereas the others should send it to nctm2017 email nctm2017@sliit.lk with cc to nctmsliit@gmail.com . Title of the email should be “camera ready version ID XX-XXX”
The technical committee will decide the submission for a oral or poster session. Please note both type of presentations will be considered for the best paper prizes.
The accepted papers (whether for oral or poster) will be published in the conference proceedings (in hard format). Also, the conference may have an additional publication that consists of abstracts only (in hard format). In addition authors may decide to publish their submissions either in IEEE Xplore or SLIIT repository (available online, as others can cite your work), and they may opt not to publish in either above. Please check whether you have the suitable readership if you are willing to publish in IEEE Xplore.
Provide IEEE Xplore®-compatible PDFs to Conference Operations.
IMPORTANT: Any changes made to a PDF after IEEE PDF eXpress Plus conversion or PDF checking may invalidate Xplore compatibility. This includes headers, page numbers, copyright notice, watermarks, etc. If any of these elements are desired, they should be added to the document before a PDF is created.
All PDFs to be included in Xplore (e.g. title page, copyright page, author index, etc.) should be validated through PDF eXpress for Xplore compatibility.
First time users: Creating your PDF eXpress Account
Log in to the IEEE PDF eXpress Plus site. (http://www.pdf-express.org/plus/)
First-time users should do the following:
1. Select the New Users – Click Here link.
2. Enter the following:
• 40475XP for the Conference ID
• your email address
• a password
3. Continue to enter information as prompted.
An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.
Existing users of PDF eXpress or IEEE PDF eXpress Plus
Need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.
Contacting PDF eXpress Support (http://ieee.custhelp.com/app/answers/list/p/12)
Access the Publications Support Center for IEEE PDF eXpress.
If you do not find an answer in the Find Answers tab, go to the Ask A Question tab. Your question will be forwarded to IEEE PDF Support and answered within 3 business days.
National Conference on Technology & Management (NCTM) 2017